Information for Students Participating in
The Graduate College
Friday, December 20th at 7:00 p.m.
Carver Hawkeye Arena
Doors open at 6:00 p.m.
Graduates should plan to arrive no later than 6:15 p.m.
What should I wear?
Master’s candidates are required to wear a black gown, black cap, cord, and appropriate color tassel. This apparel can be purchased at the University Book Store, Old Capitol Mall, Clinton Street, downtown, Iowa City IA 52242, and is yours to keep. Master’s apparel (cap, gown, cords and tassel) is $30.60. Purchase your apparel no later than Sunday, December 8th at 5:00 p.m.
Doctoral candidates must wear University of Iowa custom apparel which is unique to the University of Iowa. The custom doctoral attire can be obtained only at the University Book Store. Arrangements for rental can be made in the Book Store during the days/times listed below. The rental fee is $85.00. You can also purchase custom apparel directly from Herff Jones. You must allow 6 - 8 weeks for delivery.
Masters’ attire can be purchased and doctoral attire rented at the University Book Store at Old Capitol Mall:
Monday - Thursday, December 2 – 6 from 10:00 a.m. until 7:00 p.m.
Saturday, December 7 from 10:00 a.m. until 5:00 p.m.
Sunday, December 8 from noon until 5:00 p.m.
You must make arrangements to purchase or rent (doctoral) your academic apparel no later than 5:00 p.m. on Sunday, December 8th.
The Book Store accepts cash, check, Visa and Master Card.
If you are out of town, send a personal check to arrive no later than December 6th, payable to “University Book Store” to University Book Store, 63 IMU, Iowa City IA 52242. If you are an Iowa resident, please add 6% sales tax. Include a note stating your height and degree to be received. Orders will be available for pickup at Carver Hawkeye Arena, at the apparel table, located in Section A (west side) of the upper concourse, prior to the start of the ceremony.
Master’s candidates planning to wear academic apparel obtained from any other source should contact Commencements at 335–0296 since seating is initially planned on the basis of apparel sales. You must call no later than December 6th.
Men are expected to wear ties although jackets are not required. Flowers are not worn on gowns, nor are they carried in hand. Caps or gowns decorated with inappropriate messages will not be permitted. We also caution graduates regarding their choice of footwear, as the stairs and floor covering at the arena may be difficult to navigate. Wearing high heeled footwear is not advised.
Caps are to be worn with the mortar board horizontal and the tassel on the left. They should be worn during the Processional, while degrees are being conferred and during the Recessional. They may be removed at other times.
How do I order graduation announcements?
Traditional announcements are now on sale at the Alumni Association, 2nd floor, Levitt Center from 8:00 a.m. until 5:00 p.m. on weekdays. New members of the Alumni Association receive ten free announcements. Visit or call 335-3294 to join.
Personalized announcements can be specifically designed with The University of Iowa’s school's crest and personalized with your name, degree, major, time, date, and place of your ceremony. Orders may be placed by calling (800) 837-4235. Announcements for December commencement will be available online in early September at http://colleges.herffjones.com/college/iowa/
A graduation announcement representative will be stationed in front of the University Book Store at the Old Capitol Mall on Tuesday, October 8th and Wednesday, October 9th from 11:00 a.m. to 3:00 p.m. each day, taking orders for December graduation announcements and class rings.
How can I order a class ring or a diploma frame?
Class rings and diploma frames can be ordered through the University Book Store at http://www.hawkshop.com/ePOS/form=shared3/gm/browse.html&cat=466
Is there a rehearsal?
No, so please read this information thoroughly to learn what will happen and what is expected.
What time should I arrive at Carver Hawkeye Arena for the Graduate College ceremony?
Doors open at 6:00 p.m. All students should plan to arrive no later than 6:15 p.m. Traffic will be heavy.
What do I do when I arrive at the ceremony?
You should arrive at your ceremony with cap and gown in hand, or plan to pick up previously ordered apparel at the Book Store apparel table located on the upper concourse of Carver Hawkeye Arena.
If you arrive with a coat or purse make arrangements to leave these items with a family member or friend. You should not have anything in your hand other than your photo name card when the processional begins and throughout the ceremony.
Pick up your Name Card from the Card Hand-Out Table for Masters or Doctoral. These tables can be found on the upper concourse. There will be two doctoral tables and one master’s table. Tell the staff member your first and last name. The Name Card you completed when purchasing apparel at the Book Store will be returned to you. Hold onto it!
Join your group to line up where signs indicate. A Grad College staff member will be present to assist you with line-up and a marshal will be present to lead students down the stairs for the processional.
Doctoral candidates who will be hooded by an adviser should report to section JJ to pair of with your hooding faculty. You will participate in the Processional together and will sit together. Check that your adviser's name is on the bottom of the card.
Graduates who do not have an advisor present to hood them will be hooded by faculty on stage.
Graduate College staff have predetermined which Processional Line you should line-up with.
What happens at the ceremony?
Your marshal will escort your group to a designated seating area. You should sit down when you reach your chair. A diploma cover, a Graduate College Program and a general University booklet listing all graduates’ names will be on the chair.
A welcome address, several brief speeches, and the conferring of degrees will follow.
Graduating students will be invited to come to the stage to be recognized individually. You will need to take your name card with you.
Doctoral candidates will hand the name card to the person reading names at the microphone. After your name is read, walk to the designated spot near the podium to be hooded by your adviser or members of the Graduate faculty. After the hooding, proceed across the stage to shake hands with the University officials. Following the posed photo taken as you exit the stage, you and your adviser will return to the opposite end of your original row of seats, cross to your seat and be seated. NOTE: If your faculty advisor will be hooding more than one student, it will be necessary for your advisor in consultation with his advisees to predetermine where you will collectively assemble prior to processing down to the floor of Carver Hawkeye Arena for the commencement ceremony.
Master’s candidates will hand the card to the person reading names at the microphone and walk briskly to center stage to shake hands with the University officials. Following the posed photo taken as you exit the stage, you will return to the opposite end of your original row of seats, cross to your seat and be seated.
Following the closing remarks, sometime before 9:30 p.m., graduates will begin the Recessional under the marshals’ direction and in an orderly fashion.
What accommodations will there be for students with disabilities?
Graduates with physical disabilities who plan to participate in the ceremony should call 335–0296 to make necessary arrangements, no later than December 6th.
What is expected of graduates who attend?
Commencement is the culminating event of University study for students who choose to attend. So that you, your family and other guests may enjoy this important gathering, an appropriate and dignified academic atmosphere is absolutely expected.
The following rules of behavior will be enforced at all ceremonies:
• No alcoholic beverages of any kind.
• Inappropriate dress and costumes worn under gowns will not be allowed.
• Cell phones in the graduate seating area must be turned off or silenced.
• No flowers, purses, balloons, gifts or bags will be allowed in the student seating area.
• Marshals and security staff will be looking for intoxicated persons. Inebriated students are not permitted to participate.
With everyone’s cooperation, this occasion will become a proud and happy memory of your academic achievement at the University of Iowa.
Can I get professional photos from my ceremony?
Professional photographers from Flash Photography will be taking two photos of each candidate: a more formal, “posed” photo taken after being recognized onstage and a “candid” taken while shaking hands with a University official. To receive a complimentary proof (with no obligation to purchase), please be sure to complete the address information on the back of the Name Card which you will fill out when you purchase your cap and gown. You will hand this photo name card to the Reader as you are recognized onstage. University Book Store personnel will complete this information for mail-in orders. Students should check for accuracy. Photos will be available online about 7 – 10 days after your ceremony. To purchase photos online go to: http://www.flashphotography.com/
What information will my guests need? Do they need tickets?
The ceremony is open to the public. Doors open at 6:00 p.m., one hour before the ceremony begins. Seats are not reserved and tickets are not required. Each degree candidate is recognized on stage. The ceremony will probably conclude sometime around 8:30 p.m. (allow for traffic congestion afterward).
Guests should use South and West entrances. Search lanes with tables will be set up at these entrances where Public Safety officials will search any purses or bags brought into the building. Everyone will be asked to open their coats or graduation gown for visual inspection. No backpacks, large bags or packages are allowed at Carver Hawkeye Arena during this event. No air horns or alcohol are permitted.
Information for guests with disabilities or limited mobility
Guests with physical disabilities who have a Disabilities Parking Permit (plate, placard, or sticker) will be permitted to park in lot 46, adjacent to Carver Hawkeye Arena. Public Safety officers will be restricting entrance to this lot, to only those guests with these state issued permits.
Seating for guests is accessible from the upper concourse level, which is the ground level, where you will enter. Guests with disabilities or limited mobility can find seating in the Feller Club Room for themselves and up to two companions. No food or beverage will be permitted in this room. This room is equipped with large television screens and commencement ceremonies can be watched from here. Disabled guests are also welcome to view the ceremony from the upper concourse level. On the concourse level, wheelchair and scooter spaces can be found in sections K - N. The ceremony can be viewed from above or on large screens that can be found in these sections. A sign language interpreter will be on-stage to interpret the ceremony.
UITV rebroadcast and DVDs of ceremony for purchase
Guests unable to attend the ceremony but wishing to watch their graduate participate, have several options to view commencement ceremonies. Ceremonies taking place at Carver Hawkeye Arena will be broadcast live on the UITV Channel for local viewers to watch. All ceremonies will be rebroadcast on UITV within 24 hours. In addition, each ceremony will be posted online and will be accessible via the UI YouTube website within 24 hours. Instructions for ordering a DVD copy of any previous commencement ceremony, can also be found on the UITV website.
Will my name appear in the commencement program booklet?
If you have applied for degree for the current session, your name will appear in the commencement program booklet. If you are participating in the ceremony early, your name will not appear in the program booklet until the session that you actually will be completing all of your degree requirements. However, your name will be announced when you cross the stage at the ceremony. If you are graduating at the end of the summer session, your name will appear in the following December commencement program.
What if I choose not to attend my ceremony?
Participation in commencement exercises is voluntary, and you do not need to inform us if you do not intend to participate.
If your address will change, you should change your residing address on ISIS before leaving campus.
Students electing not to attend are invited to stop by Graduation Analysis, 1 Jessup Hall weekdays between 8:00 a.m. and 4:30 p.m. to receive a complimentary diploma cover. If you wish to have a diploma cover mailed to you, send a check for $6 and your name/address to UI Graduation Analysis, 30 Calvin Hall, Iowa City, IA 52242-1316.
When will I receive my diploma? How do I make an address change?
Attendance at your commencement ceremony does not guarantee your graduation. For most colleges, it is not possible to process final grades in time to present diplomas on commencement day. Therefore, degree applicants who complete all of their degree requirements, with no past due charges on their University bill, will have a diploma mailed to them at their DIPLOMA MAILING ADDRESS (on their degree application in ISIS), approximately 8 weeks after graduation. Students will have until December 13, 2013 to update their DIPLOMA MAILING ADDRESS in ISIS. This is the address used specifically for diploma mailing.
If you did not receive your diploma because you did not update your DIPLOMA MAILING ADDRESS, and your diploma is delivered to an incorrect address, lost, or returned to sender, your Ubill will be assessed a $10 reprocessing/re-mailing fee to send your diploma to you a second time. Be prepared to send a notarized statement confirming your identity, before your diploma can be reissued.
If you submit a forwarding address change to the Post Office, but you do not update your DIPLOMA MAILING ADDRESS, your diploma will not reach you. The Post Office does not forward UI diplomas.
The final academic or credentialing document will not be released if you have financial indebtedness to the University.
Prepared by the University of Iowa
Office of the Registrar-
1 Jessup Hall
Iowa City IA 52242
The University of Iowa does not discriminate in its educational programs and activities on the basis of race, national origin, color, religion, sex, age or handicap. The University also affirms its commitment to providing equal opportunities and equal access to University facilities without reference to affectional or associational preference. For additional information on nondiscrimination policies, contact the Coordinator for Title IX and Section 504 in the Office of Affirmative Action, telephone (319) 335 - 0705, 202 Jessup Hall, The University of Iowa, Iowa City, IA 52242.