Monday, May 25, 2015

Information for Students Participating in
The Graduate College
Commencement Ceremony
Friday, May 15th at 7:00 p.m. 
Carver Hawkeye Arena

Doors open at 6:00 p.m.
Graduates should plan to arrive no later than 6:15 p.m.

How can I order graduation announcements?

Traditional announcements are now on sale at the Alumni Association, 2nd Floor, Levitt Center from 8 a.m. until 5 p.m. on weekdays. New and graduating senior members of the Alumni Association receive ten free announcements. Call 335-3294 to join.

Personalized announcements can be specifically designed with The University of Iowa school crest and personalized with your name, degree, major, time, date, and place of your ceremony. For personalized announcements go to:   

How can I order graduation merchandise?

Class rings and diploma frames can be ordered through the Herff Jones Website at:

Where should I park?

Parking is available in the Arena Commuter Lot (lot 75) and in the Dental Science Building Parking lot (lot 40), and other nearby UI Parking lots. UI Public Safety will be directing traffic.

Can I get professional photos from my ceremony?

Professional photographers from Flash Photography will be taking two photos of each candidate: a more formal, “posed” photo taken prior to being recognized onstage and a “candid” photo taken while shaking hands with a University official.

When you pick up your cap and gown you will pick up a photographer name card or be asked to complete a name card. This name card is used by the photographers to identify the photos taken of you at commencement. To receive complimentary proofs, please be sure to complete the address information on the back of the Name Card. Graduate College staff complete cards for students participating. Students should check for accuracy. Complimentary proofs will be mailed to the graduates within one week of the ceremony. If you have any questions, please contact Flash Photography via their website.

What information will my guests need?

The ceremony is open to the public. Allow plenty of time to arrive at the arena as traffic for this event will be heavy. Doors open one hour before the starting time at 6:00 p.m. Seats are not reserved and tickets are not required. Each degree candidate is recognized on stage. The ceremony should conclude by 9:00 p.m. 

Guests should use South and West entrances. Search lanes with tables will be set up at these entrances where Public Safety officials will search any purses or bags brought into the building. Everyone will be asked to open their coats or graduation gown for visual inspection. No backpacks, large bags or packages are allowed at Carver-Hawkeye Arena during this event. No air horns or alcohol are permitted.

Information for guests with disabilities or limited mobility

Guests with physical disabilities who have a Disabilities Parking Permit (plate, placard, or sticker) will be permitted to park in lot 46, adjacent to Carver-Hawkeye Arena. Public Safety officers will be restricting entrance to this lot, to only those guests with these state issued permits.

Seating for guests is accessible from the upper concourse level, which is the ground level, where you will enter the building. Disabled guests are welcome to view the ceremony from the upper concourse level or seating near the top of the bowl. Wheelchair and scooter spaces can be found in sections K – N on the concourse level.  The ceremony can be viewed from above or on large screens that can be found in these sections.

Guests with disabilities or limited mobility can also find seating in the Feller Club Room for themselves and up to two companions. No food or beverage will be permitted in this room. The Feller Club Room is equipped with large television screens and commencement ceremonies can be watched from here.

If you or your guest is in need of a wheel chair for use, we recommend bringing your own wheelchair or renting one for the day. 

A sign language interpreter will be on-stage to interpret the ceremony.

Commencement video live stream and on YouTube

Guests unable to attend the ceremony but wishing to watch their graduate participate will be able to watch a live web stream of all commencement ceremonies on IowaNow, the UI's news and information website. Video of each ceremony will be also be posted online at the UI YouTube website within 24 hours of the event.

In addition, ceremonies taking place at Carver-Hawkeye Arena will be broadcast live on UITV (Mediacom channel 17 in the Iowa City area) for local viewers to watch. All ceremonies will be rebroadcast on UITV within 24 hours.

Will my name appear in the commencement program booklet?

If you have applied for degree for the current session (i.e. May 2015), your name will appear in the commencement program booklet.

If you are participating in the ceremony early, or “walking”, your name will not appear in the program booklet until the session that you actually will be completing all of your degree requirements and graduating. Names of all participants are announced when they cross the stage at the ceremony.

How do I get a cover for my diploma?

Students electing not to attend their commencement ceremony are invited to stop by Graduation Analysis, 30 Calvin Hall, weekdays between 8:00 a.m. and 4:30 p.m. to receive a complimentary diploma cover. If you wish to have a diploma cover mailed to you, send a check for $6 to cover postage and your name/address to UI Graduation Analysis, 30 Calvin Hall, Iowa City, IA 52242-1316.

When will I receive my diploma?

Attendance at your commencement ceremony does not guarantee your graduation. For most colleges, it is not possible to process final grades in time to present diplomas on commencement day. Therefore, degree applicants who complete all of their degree requirements, with no past due charges on their University bill, will have a diploma mailed to them at their DIPLOMA MAILING ADDRESS (address they provided on their degree application in ISIS), approximately 8 weeks after graduation. Students will have until December 12th to update their DIPLOMA MAILING ADDRESS in ISIS. This is the address used specifically for diploma mailing, ONLY.

If you did not receive your diploma because you did not update your DIPLOMA MAILING ADDRESS, and your diploma is delivered to an incorrect address, lost, or returned to sender, your Ubill will be assessed a $10 reprocessing/re-mailing fee to send your diploma to you a second time. Be prepared to send a notarized statement confirming your identity, before your diploma can be reissued.

If you submit a forwarding address change to the Post Office, but you do not update your DIPLOMA MAILING ADDRESS, your diploma will not reach you. The Post Office does not forward UI diplomas.

The final academic or credentialing document will not be released if you have financial indebtedness to the University.

Prepared by the University of Iowa
Office of the Registrar-
30 Calvin Hall
Iowa City IA 52242

The University of Iowa does not discriminate in its educational programs and activities on the basis of race, national origin, color, religion, sex, age or handicap. The University also affirms its commitment to providing equal opportunities and equal access to University facilities without reference to affectional or associational preference. For additional information on nondiscrimination policies, contact the Coordinator for Title IX and Section 504 in the Office of Affirmative Action, telephone (319) 335 - 0705, 202 Jessup Hall, The University of Iowa, Iowa City, IA 52242.