Information for Students Participating in
College of Engineering
Saturday, May 17, 2014 at 10:00 a.m.
Marriott Hotel & Conference Center
(Graduates should plan to arrive at 9:00 a.m.)
All May undergraduate degree candidates from the College of Engineering are invited to attend.
We do ask that graduates with physical disabilities who plan to participate in the ceremony call Commencements at 335–0296 to make necessary arrangements.
What should I wear? Where can I buy cap and gown?
All graduates are required to wear a black gown and black cap with an orange tassel.
Apparel should be purchased at the University Book Store, Old Capitol Mall, 201 S. Clinton Street, Iowa City:
Monday - Friday, April 21 – April 25 from 10:00 a.m. until 6:00 p.m.
Saturday, April 26 from 10:00 a.m. until 5:00 p.m.
Sunday, April 27 from noon until 5:00 p.m.
Monday - Friday, April 28 - May 2 from 10:00 a.m. until 6:00 p.m.
Saturday, May 3 from 10:00 a.m. until 5:00 p.m.
Sunday, May 4 from noon until 5:00 p.m.
Undergraduate apparel (cap, gown, and tassel) is $22.50. The University Book Store accepts cash, check, Visa and Master Card.
If you are out of town, send a personal check payable to “University Book Store” to University Book Store, Old Capitol Mall, 201 S. Clinton St., Iowa City IA 52242.
If you are an Iowa resident, please add 6% sales tax ($23.85). Mail in orders must arrive at the bookstore no later than May 2nd. Include a note stating your height, cap size (one size fits all or XL) and degree to be received. Orders will be available for pickup at the Book Store table at Carver Hawkeye Arena prior to the start of the ceremony.
Seating at the ceremony is based on cap and gown sales. You must purchase your apparel at the University Book Store at Old Capitol Mall, no later than Sunday, May 4th, to make sure there will be seating available for you at the ceremony. Go to the University Book Store, Old Capitol Mall to check for availability.
Degree candidates planning to wear academic apparel obtained from any other source should contact Commencements at 335–0296. Seating at commencement ceremonies is based on apparel sales, so let us know if you are borrowing apparel and plan to attend, no later than May 2nd, if you would like for us to arrange for seating for you at this ceremony.
Men are expected to wear ties, although jackets are not required. Flowers are not worn on gowns. Caps or gowns decorated with inappropriate messages will not be permitted.
Caps are to be worn with the mortar board horizontal and the tassel on the right. They should be worn during the Processional, while degrees are being conferred and during the Recessional. They may be removed at other times.
How can I order graduation announcements?
Traditional announcements are now on sale at the Levitt Center from 8:00 a.m. until 5:00 p.m. on weekdays. New and graduating senior members of the Alumni Association receive ten free announcements. Call 335-3294 to join.
Personalized announcements can be specifically designed with The University of Iowa’s school's crest and personalized with your name, degree, major, time, date, and location of your ceremony. For personalized announcements go to http://www.iowalum.com/merchandise/graduation.cfm
A graduation announcement representative will be stationed in front of the University Book Store at the Old Capitol Mall on Tuesday, March 4th, taking orders for May graduation announcements and class rings.
How can I order graduation merchandise?
Is there a rehearsal?
No, so please read this information thoroughly to get a sense of what will happen and what is expected.
What time should I arrive at the College of Engineering ceremony?
Engineering students should plan to arrive by 9:00 a.m.
What do I do when I arrive at the ceremony?
You should arrive at your ceremony with cap and gown in hand.
If you arrive with a coat or purse make arrangements to leave these items with a family member or friend. You should not have anything in your hand other than your photo name card when the processional begins and throughout the ceremony.
Engineering students are seated by major in alphabetical order. Join your departmental group to line up where signs indicate. A marshal will be there to direct you. The Processional will begin promptly at 10:00 a.m..
What happens at the ceremony?
Your marshal will escort your group to a designated seating area. You should remain standing until all graduates have reached their seats.
A welcome address, several brief speeches, charge to the graduates, and conferring of degrees will follow.
For the Presentation of Graduates, the candidates will be invited to come to the stage to be recognized individually. Take your Name Card with you, hand it to the person reading names at the microphone and walk briskly to center stage to shake hands with the Dean and other University representatives. You will return to the opposite end of your original row of seats, crossing the row to your original seat.
Following the closing remarks (around 12:00 p.m.), candidates should remain standing and immediately begin to recess in an orderly fashion, under the marshals’ direction.
What is expected of graduates who attend?
Commencement is the culminating event of University study for students who choose to attend. So that you, your family and other guests may enjoy this important gathering, an appropriate and dignified academic atmosphere (including appropriate dress and shoes) is absolutely expected. The following rules of behavior will be enforced at all ceremonies:
• No alcoholic beverages of any kind.
• Inappropriate dress and costumes worn under gowns will not be allowed.
• Cell phones in the graduate seating area must be turned off or silenced.
• No flowers, purses, balloons, gifts or bags will be allowed in the student seating area.
• Marshals and security staff will be looking for intoxicated persons. Inebriated students are not permitted to participate.
With everyone’s cooperation, this occasion will become a proud and happy memory of your academic achievement at The University of Iowa.
Can I get professional photos from my ceremony?
Professional photographers from Flash Photography will be taking two photos of each candidate: a more formal, “posed” photo taken prior to being recognized onstage and a “candid” taken while shaking hands with a University official.
When you purchase your cap and gown you will be asked to complete a name card. This name card is used by the photographers to identify you and match to your photos taken at commencement. To receive complimentary proofs, please be sure to complete the address information on the back of the Name Card. University Book Store personnel will complete this information for mail-in orders. Students should check for accuracy. Complimentary proofs will be mailed to the graduates within one week of the ceremony. If you have any questions, please contact Flash Photography via their website at www.flashphotography.com
What information will my guests need? Do they need tickets?
The ceremony is open to the public. Doors open an hour before the starting time. Seats are not reserved and tickets are not required for admission. The ceremony will conclude before noon. Each degree candidate is recognized on stage.
No backpacks or large bags are allowed. Public Safety personnel reserve the right to inspect any bag or package brought into the building.
UITV rebroadcast and DVDs of ceremony for purchase
Guests unable to attend the ceremony but wishing to watch their graduate participate have several options to view commencement ceremonies. Ceremonies taking place at Carver Hawkeye Arena will be broadcast live on the UITV channel for local viewers to watch. All ceremonies will be rebroadcast on UITV within 24 hours. In addition each ceremony will be posted online and will be accessible via the UI YouTube website within 24 hours. Instructions for ordering a DVD copy of these or any previous commencement ceremony, can also be found on the UITV website.
Will my name appear in the commencement program booklet?
If you have applied for degree for the current session (i.e. May 2014), your name will appear in the commencement program booklet.
If you are participating in the ceremony early, or “walking”, your name will not appear in the program booklet until the session that you actually will be completing all of your degree requirements and graduating. Names of all participants are announced when they cross the stage at the ceremony.
What if I choose not to attend my ceremony?
Participation in commencement exercises is voluntary, and you do not need to inform us if you do not intend to participate.
How do I get a cover for my diploma?
Students electing not to attend are invited to stop by Graduation Analysis, 30 Calvin Hall, weekdays between 8:00 a.m. and 4:30 p.m. to receive a complimentary diploma cover. If you wish to have a diploma cover mailed to you, send a check for $6 to cover postage and your name/address to UI Graduation Analysis, 30 Calvin Hall, Iowa City, IA 52242-1316.
When will I receive my diploma?
It is not possible to process final grades in time to present diplomas on commencement day. Therefore, degree applicants who complete all of their degree requirements, with no past due charges on their University bill, will have a diploma mailed to them approximately 8 weeks after graduation. Attendance at your commencement ceremony does not guarantee your graduation.
Where will my diploma be mailed?
Attendance at your commencement ceremony does not guarantee your graduation. For most colleges, it is not possible to process final grades in time to present diplomas on commencement day. Therefore, degree applicants who complete all of their degree requirements, with no past due charges on their University bill, will have a diploma mailed to them at their DIPLOMA MAILING ADDRESS (on their degree application in ISIS), approximately 8 weeks after graduation. Students will have until May 9th to update their DIPLOMA MAILING ADDRESS in ISIS. This is the address used specifically for diploma mailing, only.
If you did not receive your diploma because you did not update your DIPLOMA MAILING ADDRESS, and your diploma is delivered to an incorrect address, lost, or returned to sender, your Ubill will be assessed a $10 reprocessing/re-mailing fee to send your diploma to you a second time. Be prepared to send a notarized statement confirming your identity, before your diploma can be reissued.
If you submit a forwarding address change to the Post Office, but you do not update your DIPLOMA MAILING ADDRESS, your diploma will not reach you. The Post Office does not forward UI diplomas.
The final academic or credentialing document will not be released if you have financial indebtedness to the University.
Prepared by the University of Iowa
Office of the Registrar
1 Jessup Hall
Iowa City IA 52242
The University of Iowa does not discriminate in its educational programs and activities on the basis of race, national origin, color, religion, sex, age or handicap. The University also affirms its commitment to providing equal opportunities and equal access to University facilities without reference to affectional or associational preference. For additional information on nondiscrimination policies, contact the Coordinator for Title IX and Section 504 in the Office of Affirmative Action, telephone (319) 335 - 0705, 202 Jessup Hall, The University of Iowa, Iowa City, IA 52242.