Information for Students Participating in
College of Engineering
Saturday, December 20, 2014 at 12:00 p.m.
Macbride Hall Auditorium
(Graduates should plan to arrive at 11:00 a.m.)
Can all Engineering degree candidates attend?
Yes! We do ask that graduates with physical disabilities who plan to participate in the ceremony call 335–0296 to make any necessary arrangements.
What should I wear?
All graduates are required to wear a black gown and black cap with an orange tassel. Apparel can be purchased at the University Book Store, Old Capitol Mall, Iowa City:
Monday - Thursday, December 1 – 5 from 10:00 a.m. until 6:00 p.m.
Saturday, December 6 from 10:00 a.m. until 5:00 p.m.
Sunday, December 7 from noon until 5:00 p.m.
Undergraduate apparel (cap, gown, and tassel) is $22.80 + tax ($24.17). The University Book Store accepts cash, Visa and Master Card.
If the graduating student is in Iowa City taking classes on campus he/she must purchase their apparel in-person at the University Book Store, Old Capitol Mall, Iowa City.
If the graduating student is studying abroad, student teaching or enrolled in an off campus program, they can phone in their order to (319) 335-3179, after November 24th, during business hours. No phone orders will be processed after December 5th. Orders will be available for pick-up at the Book Store table at Carver-Hawkeye Arena prior to the start of the ceremony.
Candidates planning to wear academic apparel obtained from any other source should contact Commencements at 335–0296 since seating is initially planned on the basis of apparel sales. You must call no later than December 5th.
At the ceremony: Men are expected to wear ties, although jackets are not required. Flowers are not worn on gowns. Caps or gowns decorated with inappropriate messages will not be permitted.
Caps are to be worn with the mortar board horizontal and the tassel on the right. They should be worn during the Processional, while degrees are being conferred and during the Recessional. They may be removed at other times.
How can I order graduation announcements?
Traditional announcements are now on sale at the Alumni Association, 2nd Floor, Levitt Center from 8 a.m. until 5 p.m. on weekdays. New and graduating senior members of the Alumni Association receive ten free announcements. Call 335-3294 to join.
Personalized announcements can be specifically designed with The University of Iowa school crest and personalized with your name, degree, major, time, date, and place of your ceremony. For personalized announcements go to: https://collegegrad.herffjones.com/site/doSchoolSelection/schoolname/University%20of%20Iowa
Announcements for December commencement will be available for purchase online in September.
A graduation announcement representative will be stationed in front of the University Book Store at the Old Capitol Mall on Wednesday, October 8th from 11:00 a.m. to 3:00 p.m., taking orders for December graduation announcements and class rings.
How can I order graduation merchandise?
Is there a rehearsal?
No, so please read this information thoroughly to get a sense of what will happen and what is expected.
What time should I arrive at the College of Engineering ceremony?
Engineering students should plan to arrive at 11:00 a.m.
What do I do when I arrive at the ceremony?
You should arrive at your ceremony with cap and gown in hand.
If you arrive with a coat or purse make arrangements to leave these items with a family member or friend. You should not have anything in your hand other than your photo name card when the processional begins and throughout the ceremony.
Engineering students are seated by major in alphabetical order.
Join your departmental group to line up where signs indicate. A marshal will be there to direct you. The Processional will begin promptly at noon.
What happens at the ceremony?
Your marshal will escort your group to a designated seating area. You should remain standing until all graduates have reached their seats.
A welcome address, several brief speeches, charge to the graduates, and conferring of degrees will follow.
College of Engineering honors students and students completing the Technological Entrepreneurship Certificate will be individually introduced.
For the Presentation of Graduates, the candidates will be invited to come to the stage to be recognized individually. Take your Name Card with you, hand it to the person reading names at the microphone and walk briskly to center stage to shake hands with the Dean and another University representative. You will return to the opposite end of your original row of seats, crossing the row to your original seat.
Following the closing remarks, candidates remain standing and immediately begin the Recessional (sometime around 1:30 pm) under the marshals’ direction and in an orderly fashion.
What is expected of graduates who attend?
Commencement is the culminating event of University study for students who choose to attend. So that you, your family and other guests may enjoy this important gathering, an appropriate and dignified academic atmosphere (including appropriate dress and shoes) is absolutely expected. The following rules of behavior will be enforced at all ceremonies:
- No alcoholic beverages of any kind.
- Inappropriate dress and costumes worn under gowns will not be allowed.
- Cell phones in the graduate seating area must be turned off.
- No flowers, purses, balloons, gifts or bags will be allowed in the student seating area.
- Marshals and security staff will be looking for intoxicated persons. Inebriated students are not permitted to participate.
With everyone’s cooperation, this occasion will become a proud and happy memory of your academic achievement at The University of Iowa.
Can I get professional photos from my ceremony?
Professional photographers from Flash Photography will be taking two photos of each candidate: a more formal, “posed” photo taken prior to being recognized onstage and a “candid” taken while shaking hands with a University official.
When you purchase your cap and gown you will be asked to complete a name card. This name card is used by the photographers to identify you and match to your photos taken at commencement. To receive complimentary proofs, please be sure to complete the address information on the back of the Name Card. University Book Store personnel will complete this information for mail-in orders. Students should check for accuracy. Complimentary proofs will be mailed to the graduates within one week of the ceremony. If you have any questions, please contact Flash Photography
via their website.
What information will my guests need? Do they need tickets?
The ceremony is open to the public. Doors open an hour before the starting time. Seats are not reserved and tickets are not required for admission.
No backpacks, large bags, wrapped gifts, balloons, or outside food or beverage are allowed. Public Safety personnel reserve the right to inspect any bag or package brought into the building.
What if I choose not to attend my ceremony? How do I get a cover for my diploma?
Participation in commencement exercises is voluntary, and you do not need to inform us if you do not intend to participate.
If you are moving, you should change your residing address on ISIS before leaving campus.
Students electing not to attend are invited to stop by Graduation Analysis, 1 Jessup Hall, weekdays between 8:00 a.m. and 4:30 p.m. to receive a complimentary diploma cover. If you wish to have a diploma cover mailed to you, send a check for $6 and your name/address to UI Graduation Analysis, 1 Jessup Hall, Iowa City, IA 52242-1316.
When will I receive my diploma?
Attendance at your commencement ceremony does not guarantee your graduation. For most colleges, it is not possible to process final grades in time to present diplomas on commencement day. Therefore, degree applicants who complete all of their degree requirements, with no past due charges on their University bill, will have a diploma mailed to the address they provided as their DIPLOMA MAILING ADDRESS on their degree application in ISIS, approximately 8 weeks after graduation. Students will have until December 12th to update their DIPLOMA MAILING ADDRESS in ISIS. This is the address used specifically for diploma mailing.
If you did not receive your diploma because you did not update your DIPLOMA MAILING ADDRESS, and your diploma is delivered to an incorrect address, lost, or returned to sender, your Ubill will be assessed a $10 reprocessing/re-mailing fee to send your diploma to you a second time.
If you submit a forwarding address change to the Post Office, but you do not update your DIPLOMA MAILING ADDRESS, your diploma will not reach you. The Post Office does not forward UI diplomas.
The final academic or credentialing document will not be released if you have financial indebtedness to the University.
Prepared by the University of Iowa
Office of the Registrar
1 Jessup Hall
Iowa City IA 52242
The University of Iowa does not discriminate in its educational programs and activities on the basis of race, national origin, color, religion, sex, age or handicap. The University also affirms its commitment to providing equal opportunities and equal access to University facilities without reference to affectional or associational preference. For additional information on nondiscrimination policies, contact the Coordinator for Title IX and Section 504 in the Office of Affirmative Action, telephone (319) 335 - 0705, 202 Jessup Hall, The University of Iowa, Iowa City, IA 52242.